Classification creates a logical, uniform approach or 'common language' that people can use to name, organize, retrieve and share content. This uniformity provides a number of benefits, including:
- linking information to a business context
- linking classifications to disposal, retention, access and security decisions
- accuracy and ease of retrieval
- consistency to support FOI and change management processes within an agency and between agencies
A clear, logical and agreed approach to classifying information supports efficient business processes and ensures information is usable and can be found and understood.
Tools that will help develop your agency classification scheme are:
- business classification schemes
- records classification tool
- classification by function
- functions thesaurus
- records authorities